Write a Press Launch [Free Press Release Template + Examples]

In these days’s world, manufacturers dangle to generate their dangle buzz. Patrons aren’t prepared for the day-to-day newspaper anymore to bag their information. Instead, they’re scanning headlines on Twitter, Fb, and different social media platforms.

One method to control the story surrounding your mannequin is through press releases. Whether or not or not or not it’s sharing a authentic product open or changes on your organizational constructing, an outstanding cadence of significant information will help a agency stand out and make mindshare with journalists over time.

Download Now: Free Press Release Template

On this submit, we’ll concentrate on:

  • What’s an announcement?
  • Types of Press Releases
  • Pattern Press Launch Structure
  • Write a Press Launch
  • Press Launch Template
  • Press Launch Examples
  • Pointers for Publishing Press Releases

What’s an announcement/information open?

An announcement is an honorable assertion (written or recorded) {that a} agency factors to the information media and former. Whether or not or not we name it a “press open,” a “press assertion,” a “information open,” or a “media open,” we’re frequently talking regarding the equivalent frequent ingredient.

Whereas the heading can also merely tranquil keep motion verbs, the primary paragraph can also merely tranquil reply the “who,” “what,” “why,” and “the place.” The click open can also merely tranquil moreover keep comprehensible language and a quote.

Most press releases are succinct at applicable a on-line web page prolonged – two pages tops. Lastly, firms are making an try to offer ample recordsdata in order that information retailers dangle ample supplies for publishing their dangle reviews about no subject the agency is asserting within the open.

One ingredient to keep in mind is that press releases reside within the public space, which means your stakeholders and clients can search for them.

So, as an alternative of bearing in mind of an announcement totally as a hint to incomes information protection, obtain into legend it as a treasured piece of selling stutter materials.

Whereas there is no such thing as a longer any slash-and-dried formulation for what an announcement can also merely tranquil include, listed below are a couple of kinds of circumstances to allow you prick out a focal point on your press open and like what stutter materials would allow you broadcast your information within the supreme method:

Types of Press Releases

  1. Latest Product Launches
  2. Mergers and Acquisitions
  3. Product Updates
  4. Events
  5. Colossal Openings
  6. Latest Partnerships
  7. Rebranding
  8. Government Promotions/Hiring
  9. Awards

Product Launches

The product open type of press open is treasured to bag the phrase out regarding the unique options your group is offering to clients.

It could seemingly seemingly additionally merely tranquil emphasize the product’s specs, pricing, availability, and some other particulars that shall be treasured to clients.

Mergers and Acquisitions

Organizational substitute is nice ample to warrant an announcement, particularly for informing current and future stakeholders regarding the improve and trajectory of a agency.

To voice an acquisition or merger, include particulars about all organizations enthusiastic, recordsdata regarding the merger or acquisition, and quotes from the management groups.

Product Updates

Similar to a authentic product open, product updates and expansions are moreover ripe for promotion. Tag what the substitute is, why it grew to become as soon as made, and the way it benefits the person.


Press releases are a very vital issue of event advertising and advertising to draw promotion from information retailers and different media sources.

You shall be ready to are making an try to include:

  • What the event is about
  • Who can also merely tranquil obtain into legend attending
  • When and the place it should be held
  • Pricing

Colossal Openings

Whether or not or not you opened up a authentic converse of job, relocated, or are opening for the primary time, voice the main points with an enormous opening press open.

Utter the date and spot the massive opening shall be held, who’s enthusiastic, how the massive opening is being famous, and the set off of the switch (if applicable).

Latest Partnerships

Similar to mergers and acquisitions, an announcement asserting authentic partnerships is a mutually nice advertising and advertising tactic.

To successfully develop this design of open, remember to write a summary about each agency, why the partnership grew to become as soon as created, who benefits, and any further vital particulars for current and future stakeholders.


Rebranding is a complicated ingredient for any trade to develop, and it might on occasion consequence in confusion and awkwardness.

One method to operate the transition smoother is by asserting the rebrand with an announcement, alongside aspect particulars on what’s altering, the set off of growing the substitute, dates the changes lope into develop, and quotes from the management crew.

Government Crew Modifications

Executives usually encourage as faces of the agency, and an announcement useful properties to kick off this function.

It could seemingly seemingly additionally merely include biographical recordsdata to maintain their credibility together with {a photograph} and different pertinent particulars.


Within the case of trade excellence, or not it’s OK to brag. Press releases about awards and accomplishments encourage to cement your group as an authority on your converse.

Such an announcement consists of recordsdata regarding the agency and why they acquired the award, recordsdata regarding the award itself, and particulars regarding the ceremony (if applicable).

Press Launch Structure

  1. Contact recordsdata and ‘For Speedy Launch’ on the cease.
  2. Title and italicized subheading to summarize the information.
  3. Information spot and information peg in opening line.
  4. Two to 3 paragraphs so so as to add context and further particulars.
  5. Bulleted particulars and/or figures.
  6. Agency description on the underside.
  7. Three pound symbols (###) on the cease to point the cease of the open.

When formatting an announcement, you fancy to dangle to write down it in a newsy, simple method so a journalist who may seemingly write about it might agree with it as an editorial on their information location.

To originate, listed below are the basics each press open can also merely tranquil include:

  • Your contact recordsdata positioned on the cease left nook
  • The phrase “For fast open” positioned on the cease ethical
  • A headline that on the spot explains the announcement
  • Your trade spot within the first sentence of the click open
  • A on the spot bio about your agency on the cease of your press open.

You moreover may seemingly are making an try to include “###” or another signifier to show the journalist that the open has ended. Inside the earlier, this averted busy journalists from prepared or flipping the obtain web page for additional recordsdata when there grew to become as soon as no further information. Alternatively, this practice is tranquil adopted and extremely-revered these days.

Now, onto the physique of your press open:

  • Your first paragraph can also merely tranquil converse what the announcement whereas offering some context spherical your trade and what it does.
  • The following two to 3 paragraphs can also merely tranquil include quotes from a agency spokesperson or trade govt to clarify the “why” on the help of this announcement.
  • Your last paragraph must be an “About Us” allotment that explains what your agency is and what it gives.

On this example, Catbrella Inc., a fictitious advert firm that applicable obtained its tenth Twitter follower after two years of paid social media efforts, publicizes its success in an announcement.

Sample press release format by HubSpot, with orange markers highlighting five key areas on the press release: headline, 3 paragraphs, about us section

*Disclaimer: HubSpot is totally in cost for the silliness of this fake announcement.

Writing an announcement to interrupt vital agency information will help firms develop higher, however doing it ethical is suitable as vital. That’s write an announcement, fancy the one above, step-by-step.

1. Write a compelling headline.

You’ll additionally merely dangle acquired acquired your announcement in thoughts, and now or not it’s time to bag it down in phrases to piece along with your neighborhood, substitute, and followers.

Honest fancy writing the staunch weblog submit title, growing your press open for fulfillment begins along with your headline. You best dangle one line to work with, which may appear scary, however obtain into legend your phrases reasonably to operate your headline charming.

Proper listed below are some methods to operate your headline stand out:

  • Train motion verbs.
  • Be squawk.
  • Protect it brief.

Most significantly, operate it attention-grabbing: Protect in thoughts that journalists bag dozens, if not a full bunch, of releases each day, so make investments the time to write down a compelling headline.

Patrons, on the alternative hand, search for information reviews throughout their timelines. As such, your headline must be attention-grabbing ample to reel them in.

2. Carry the information price to the click.

When you occur to fancy to dangle your press open to be newsworthy, you dangle to present readers a motive to care.

An ethical method to be explicit right here is by the utilization of the reverse pyramid formulation when writing your press open: Going from the biggest recordsdata to the least vital.

Whereas the primary paragraph of your open can also merely tranquil expose the who, what, the place, the 2nd paragraph can also merely tranquil cover the why.

Reporters have not acquired a ton of time to sift by way of particulars and fluffy background recordsdata — they applicable want the main points that’ll assist them clarify your story to anyone else from a task of authority.

There may be simply not any authentic, needed recordsdata lined after these sections given that readers may seemingly doubtlessly miss them.

3. Supply a tempting quote.

After you dangle function the scene, or not it’s time to deliver your particulars to existence with a quote that journalists can whisper for context spherical your announcement and assist paint a picture of how your information impacts the given substitute, buyer faulty, and panorama.

Ideally, quotes shall be from key stakeholders on your agency alongside aspect your govt crew, challenge leads, or these straight impacted by your announcement.

Quoting key figures and authorities underlines the significance of your constructing. The chosen quote can also merely tranquil kind your story and emphasize the core of the announcement.

Make not quiz everybody on your private residence of job for a commentary or really feel compelled to quote all 25 people built-in within the acquisition. Clutch one or two critical spokespeople and focal point the quotes spherical their unusual perspective.

4. Present treasured background recordsdata on the sector.

On this last paragraph, obtain into legend that the reader can also merely tranquil dangle already acquired key particulars they want regarding your announcement.

Supply particulars right here that toughen your story, fancy ingenious or nice methods your agency developed the challenge or announcement at hand. Or, when applicable, commentary on the prolonged pace implications of your announcement.

One different ethical method so so as to add price to your press open is by the utilization of newsjacking. A job of regarding your press open to at least one factor presently taking place to operate it further treasured to the journalist and reader.

5. Summarize the “who” and the “what” in a boilerplate.

Twitter is chock-stout of journalists lamenting press releases or pitches that do not clearly expose what the agency does or what the announcement is on the complete about.

Report what your agency does in advantageous, stunning language and include a hyperlink to your agency’s net pages early on.

When you occur to quote recordsdata, include a reference hyperlink for the guidelines supply, and be explicit that each title within the open has an related title and agency as neatly.

To retain your self beautiful on this entrance, quiz a colleague to review the open with out context and quiz them to relay the guidelines help to you. If they can not purchase the who, what, or why bag help to the drawing board.

Press Launch Template

This template consists of press open templates in step with the type of announcement your agency must operate, whether or not or not or not it’s a authentic product, a partnership, or a substitute inside your group.

press release template offer from hubspot

Obtain This Press Launch Template for Free

This template moreover gives ingenious replacements for the susceptible press open and a e guide on originate a complete promotional opinion. You’ll dangle exactly what it’s worthwhile to at all times stress mannequin consciousness and stand out amongst your rivals.

Press Launch Examples

Many people mediate press releases can also merely tranquil be chock stout of buzzwords and branded phrases.

“Colossal recordsdata,” anyone? 5-syllable phrases you dangle to peek up on Thesaurus.com? Quotes from each govt on the planet that lope on for pages? We dangle seen all of it. Sadly, so dangle journalists – they usually’re not followers.

In converse of stuffing your subsequent open with substitute jargon, obtain a on-line web page out of our e guide (OK honest appropriate-making an try, e guide), The Newsworthy Recordsdata to Inbound Public Household, and brainstorm some ingenious approaches on your subsequent announcement.

Can you include authentic recordsdata? A terrific graphic or video? A shareable SlideShare? If this is the case, a ingenious perspective will help carry your stutter materials and enlarge the possibility of social sharing.

Now, to bag you bearing in mind on the ethical bear in mind, obtain a witness at some ingenious press open examples beneath, the type of information each physique is reporting on, and what makes the open unusual:

1. Microsoft

Make of press open: Acquisition

snapshot of press release example from microsoft

Characterize Supply

The predominant ingredient that stands out on this press open is the headline. It tells a stout story with out being too prolonged: It covers who’s enthusiastic (Microsoft and Activision), what’s occurring (an acquisition), and why it issues (to deliver the enjoyment and neighborhood of gaming to everybody).

For the size of the click open, you bag quotes from leaders in every organizations, serving to clarify the assistance of this acquisition and the way it should switch the substitute forward.

Towards the underside of the click open, you bag further context surrounding each agency’s market piece and the way this acquisition will impression the substitute.

2. Flourish

Make of press open: Crew and converse of job development

snapshot of press release example from flourish

Characterize Supply

Organizational changes can appear considerably silly. One method to generate some passion is to include seen substances so so as to add further dimension to the story.

On this press open asserting a crew and converse of job development, enterprise capital agency Flourish shares pictures of some authentic hires ethical on the cease, with out extend drawing readers in.

The open dives into the motive on the help of the expansion and a very powerful areas of focal point interesting forward. Then, we bag a on the spot bio for each rent featured within the picture, which may assist make pleasure surrounding the emblem’s future.

The vital factor takeaway right here is: Make not be nervous to whisper seen substances on your press open, as they’re going to assist map readers in.

3. SuperCom

Make of press open: Event

snapshot of press release example from supercom

Characterize Supply

Because the shortest press open within the bunch, SuperCom shows that much less is on the complete further.

On this open, safety options agency SuperCom launched its participation in an upcoming conference.

Within the case of events, the biggest particulars are date and spot. As prolonged as you dangle these key objects, all of the items else is a bonus.

One ingredient that would seemingly’ve elevated this open is a quote on who can dangle the benefit of attending this event and why, as a strategy to reel in functionality attendees.

4. HubSpot

Make of press open: Program open

snapshot of press release example from hubspot

Characterize Supply

We dangle moreover crafted this complete, easy-to-practice press open template complete with a promotional opinion and points on your subsequent announcement. We whisper these equivalent methods when writing and formatting our releases right here at HubSpot, and created a pretend, pattern open for example what stutter materials goes the place and why.

Pointers for Publishing Press Releases

Writing an announcement is on the complete best half the battle. Everytime you’re accomplished with manufacturing, it should be time to form out distribution.

After all, we’re all conscious of the susceptible distribution levers we’re ready to drag, which include publishing the click open on our net pages/weblog as neatly as sharing the click open with our followers/subscribers by way of social media and e mail.

To bag the utmost amount of distribution seemingly, listed below are some methods it is good to nicely seemingly seemingly follow.

1. Attain out to squawk journalists.

In converse of blasting an announcement out to each journalist it is good to nicely seemingly seemingly net an e mail handle for, form out a couple of journalists who dangle journey retaining your substitute (and agency, hopefully) and ship them personalised messages.

Join the dots. Present why what you wrote connects to what they write.

2. Ship the open to prime journalists the day ahead of.

Give journalists a whereas to craft a narrative spherical your press open by sending it to them — beneath embargo — the day ahead of it formally goes reside.

“Under embargo” applicable means they maintain not appear to be allowed to piece the guidelines within the clicking open until the time you specify.

3. To keep away from competitors, do not submit your open on the hour.

When you occur to’re publishing your press open on a distribution supplier fancy PR Newswire or Industrial Wire, keep away from publishing it on the hour (e.g., 1 p.m., or 3 p.m., or 5 p.m.).

The motive? Most firms agenda their releases to lope out on the hour, which means in case your open goes out on the hour too, or not it’s further inclined to bag misplaced within the inch.

Instead, try going with a further distinct time (e.g., 1: 12 p.m., or 3: 18 p.m., or 5: 22 p.m.).

4. Fragment your media protection.

If all goes in accordance with opinion, and your press open will get picked up by the media, your job tranquil is not accomplished.

To retain the excitement going, it is good to nicely seemingly seemingly open a “2nd wave” of distribution by sharing the squawk reviews that information retailers write constant along with your press open.

You’ll moreover piece the information on your digital channels, fancy social media and e mail, to deliver consciousness to your announcement.

How To Stand Out In The Information

The vital factor to retaining your PR design authentic faculty is forgetting preconceived notions of what public relations is and as an alternative specializing in creating extraordinarily nice stutter materials. Ragged press releases can tranquil be in level of fact treasured when achieved neatly.

In converse of ditching releases as a tactic, give them a up-to-the-minute makeover to operate them further essential on your advertising and advertising.

Believe about the way you dangle feeble inbound methods on tips on how to rework your advertising and advertising concepts to be further personalised, approachable, and make relationships. These equivalent ideas follow to your PR design: Operate stutter materials to craft your dangle story and whisper tactful outreach to bag the media conscious of (and centered on) your mannequin.

Editor’s conceal: This submit grew to become as soon as first and mandatory printed in November 2019 and has been up thus far for comprehensiveness.

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At first printed Feb 25, 2022 7: 00: 00 AM, up thus far February 25 2022